Would you like to play
a role in Creating the
Future of World Trade?

VAC4133 - Business Support Coordinator

Division Operations
Location Dubai, U.A.E.
Department DPW FZE DUBAI PORT INTL
Closing Date 16-Mar-2018
About the Business

DP World is a leading enabler of global trade and an integral part of the supply chain. We operate multiple yet related businesses – from marine and inland terminals, maritime services, logistics and ancillary services to technology-driven trade solutions.

We have a portfolio of 78 operating marine and inland terminals supported by over 50 related businesses in over 40 countries across six continents with a significant presence in both high-growth and mature markets. We aim to be essential to the bright future of global trade, ensuring everything we do has a long-lasting positive impact on economies and society.

Our dedicated team of over 36,000 employees from 103 countries cultivates long-standing relationships with governments, shipping lines, importers and exporters, communities, and many other important constituents of the global supply chain, to add value and provide quality services today and tomorrow.

Container handling is the company’s core business and generates more than three quarters of its revenue. In 2017, DP World handled 70 million TEU (twenty-foot equivalent units) across our portfolio. With its committed pipeline of developments and expansions, the current gross capacity of 88 million TEU is expected to rise to more than 100 million TEU by 2020, in line with market demand.

By thinking ahead, foreseeing change and innovating we aim to create the most productive, efficient and safe trade solutions globally.

 

About the Role
  • Manage the company’s secretarial and administration operations and attend to the day-to-day business needs.
  • Act as a Personal Assistant to the COO, and assist other Senior Managers in their logistic and operational requirements.
Key Accountabilities
  • Manage and maintain a contact database of VIPs inside and outside the Group. Stay knowledgeable of the Group, Government and large corporates’ top executives, and develop friendly relationships with their office administrators.
  • Operate and handle the COO’s inbound and outbound communications including email, phone calls, faxes and post.
  • Provide quality administrative support to the top management including editing, composing and finalizing both internal and external memos and communications.
  • Arrange travel and logistics for all staff, and keep the COO up to date with information needed while traveling.
  • Process the company’s payment requests according to the Group’s policies and standard procedures and using the relevant systems.
  • Manage the company’s petty cash and maintain precise records of petty cash flows.
  • Handles the company’s printing requirements for local and global offices including business cards, letterhead paper, flyers and brochures etc…
  • Arrange internal and external meetings including scheduling, handling logistics, preparing agendas and circulating meeting materials prior to and post the meetings.
Qualifications and experience
  • Bachelor’s degree in a relevant field or Diploma.
  • Minimum 3 years’ experience in a similar role.
  • High skills in Microsoft Office applications, Email clients, the Worldwide Web and the usage of Enterprise software.
  • Effective time management skill
  • Highly organized
  • Fluent in both English and Arabic reading, writing and speaking

Remuneration and Employment Benefits

The employment benefits package is reflective of the location, for this position the benefits consists of:

  • Accommodation Allowance
  • Transportation Allowance 
  • Annual Air Ticket(s) for self / and dependents
  • Private Medical Coverage for self / and dependents
  • Working days annual leave 
  • Annual Performance Related Bonus 
DP WORLD IMPERSONATED IN A RECRUITING SCAM

Dubai, UAE :DP World, Ltd. (DP World) alerts job applicants and the public about a fraudulent scheme in which DP World has been impersonated.

The scammers fraudulently:
  • Impersonate DP World;
  • Impersonate DP World employees;
  • Conduct “job interviews” via text message, telephone, e-mail, and/or instant message (including Google Hangout) communications for work-from-home positions;
  • “Hire” employees to join DP World;
  • Provide the “employees” with funds to buy home-office equipment and pay DP World “vendors” via fraudulent checks and money orders; and
  • Instruct the “employees” via e-mail, text message, telephone, or instant message to deposit the checks into their personal bank accounts and wire or cash transfer some portion of the funds to “vendors,” which are actually the scammers.
DP World informs job applicants and the public that:
  • DP World is not expanding its operations in the United States in the next 3-6 months (as the scammers allege);
  • DP World’s operations in the United States are currently limited to Charlotte, North Carolina and are not expanding to any other locations for the foreseeable future;
  • DP World does not solicit potential employees via text message or instant messaging;
  • DP World does not interview employees by text message, e-mail, or instant messaging (including Google Hangouts);
  • DP World does not issue payment to its employees, prospective or otherwise, via paper check or money order;
  • DP World does not require employees to buy their own office equipment or personally pay vendors; and
  • The scammers have fraudulently used the name of DP World and its employees without authority and for malicious purposes.

One of the red flags that distinguishes a false communication from a legitimate DP World communication is the poor grammatical use of the English language, which is apparent in conversations with the scammers. Another red flag is the method of communication as DP World does not use commercially-available e-mail providers. No legitimate DP World communication would come from a common, publicly-available email service like Gmail, Hotmail, Yahoo Mail or Microsoft Outlook.

Further, false communications can also be identified by the tasks requested by the scammers. DP World does not request that its employees pay vendors personally, whether from their own funds or from funds provided by DP World. Likewise, DP World would never ask an employee to cash a check or money order and then make a deposit into a vendor’s account.

Contacted individuals should not respond to any communication regarding the scam, and under no circumstances should any individual deposit any checks, money orders, or other payments from the scammers into their bank accounts. If such funds are for some reason deposited, no payments should be made from those funds for at least seven (7) days after the funds are deposited to ensure the individual’s bank has accepted the check, money order, or other payment.

DP World encourages potential employees to refer to its website and its “Careers” section if they are seeking employment with DP World.

If you have any concerns about the authenticity of any correspondence or documents that purport to be issued by DP World, you should direct your concerns to DP World at HO.Recruitment@dpworld.com.

I have read the Privacy Policy