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VAC4199 - Payroll Officer (UAE National)

Division Finance
Location Dubai, U.A.E.
Department DPW FZE DUBAI PORT INTL
Closing Date 16-Sep-2018
About the Business

DP World is a leading enabler of global trade and an integral part of the supply chain. We operate multiple yet related businesses – from marine and inland terminals, maritime services, logistics and ancillary services to technology-driven trade solutions.

We have a portfolio of 78 operating marine and inland terminals supported by over 50 related businesses in over 40 countries across six continents with a significant presence in both high-growth and mature markets. We aim to be essential to the bright future of global trade, ensuring everything we do has a long-lasting positive impact on economies and society.

Our dedicated team of over 36,000 employees from 103 countries cultivates long-standing relationships with governments, shipping lines, importers and exporters, communities, and many other important constituents of the global supply chain, to add value and provide quality services today and tomorrow.

Container handling is the company’s core business and generates more than three quarters of its revenue. In 2017, DP World handled 70 million TEU (twenty-foot equivalent units) across our portfolio. With its committed pipeline of developments and expansions, the current gross capacity of 88 million TEU is expected to rise to more than 100 million TEU by 2020, in line with market demand.

By thinking ahead, foreseeing change and innovating we aim to create the most productive, efficient and safe trade solutions globally.

About the Role

To execute the payroll actions from start to finish for a smooth processing of payroll and pay out on time.

Key Accountabilities
  • Monthly Payroll processing: Initiate, prepare and execute payroll actions on a regular basis for BEE process, Leave Payroll, EOSB Payroll, Advances to Employees and Monthly payroll.

     

  • Payroll Checking: Generate Base Control Report; Pay Change Report; Net Salary Report and check for variance when compared last month. Obtain clarification from BU-HR before allowing it for payment process.

     

  • Leave Passage and Leave Salary advance payroll:  Process, Review and Check fortnightly the Leave Payroll Run as per the process guidelines resulting in timely payment to employee.

     

  • Statutory Payments: Process, review, upload the statutory payments like Pension, Legal Heirs payout, and provide payment confirmation to the concerned

     

  • EOSB Processing:  Check and analyse EOSB process requests from HR; eliminate any ambiguities and process in HRMS application. Maintain EOSB records for easy reference and repository for Auditors.

 

  • Execute bank file upload: Review and closely monitor the payroll payment bank file uploads are being done accurately and trouble shoot in case of any issues. Identify cause of rejection, liaise with banks and Business Unit HR and re-upload with accurate data.

     

  • Payroll Costing:  Execute payroll costing programme on the due dates and review the output files for correctness like account codes, cost centres are coded correctly and identify the un-costed items and rectify.

     

  • Accounting Prepare intercompany accounting schedule and exchange it with BU Finance. Obtain confirmation by 7th of the following month.

     

  • Payroll cost Transfer to BU: Extract the missing code combinations and liaise with BU-Finance to create the same to interface the Journal Import.

     

  • Balance Sheet items reconciliation schedule: Prepare and send listing of Balance sheet items to individual Business Units for their GL Reconciliation. (Frequency: Monthly)

     

  • Prefunding: Prepare funding request sheet with accurate data for raising request with the concerned BU.

     

  • Back-up to all the Payroll Instance: Track the payroll instance operation and step in as back-up in case of staff on annual leave or emergency leave.

     

  • Storage of Data: The entire payroll related data to be stored sequentially in our payroll share folder as per the laid down guidelines.

 

  • Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviours in harmony with DP World’s Founder’s Principles, values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World’s Code of Conduct and Ethics policies

  • Perform other related duties as assigned 
Experience & Qualification
  • Qualification
    Graduate in Accounting and Finance
    Certificate in Computer Application

  • Experience
    4 years Oracle Financials and HRMS Application and Payroll Processing  with technical support function in a large organisation

  • Knowledge
    Good IT Knowledge and Technical skills
    Oracle Financials – Accounts Payable and General Ledger Module

  • Skills
    Good Inter Personal skills

  • Traits
    Self-motivated
    Setting high standards
    Strong conceptual background
    Committed 
Remuneration and Employment Benefits

The employment benefits package is reflective of the location, for this position the benefits consists of:

  • Accommodation Allowance
  • Transportation Allowance 
  • Education Assistance for Dependents 
  • Annual Air Ticket(s) for self / and dependents
  • Private Medical Coverage for self / and dependents
  • Annual Performance Related Bonus 
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