DP World

DP World is one of the largest marine terminal operators in the world, with 49 terminals and 12 new developments across 31 countries.  Its dedicated, experienced and professional team of nearly 30,000 people serves customers in some of the most dynamic economies in the world. 

DP World aims to enhance customers' supply chain efficiency by effectively managing container, bulk and other terminal cargo. 

The company constantly invests in terminal infrastructure, facilities and people, working closely with customers and business partners to provide quality services today and tomorrow, when and where customers need them.

In taking this customer-centric approach, DP World is building on the established relationships and superior level of service demonstrated at its flagship Jebel Ali facility in Dubai, which has been voted "Best Seaport in the Middle East" for 15 consecutive years.

In 2009, DP World handled more than 43.4 million TEU (twenty-foot equivalent container units) across its portfolio from the Americas to Asia. With a pipeline of expansion and development projects in key growth markets, including India, China and the Middle East, capacity is expected to rise to around 95 million TEU over the next ten years.

This position reports to DIRECTOR HR and the main purpose of the role is to provide administrative support to Department Managers and to assist in all departmental functions therefore adding support to the smooth running of department functions

Key accountabilities will include:

• To provide administrative support to senior managers in a manner consistent with the department goals and objectives.
• To organize business travel arrangements for senior managers, as required.
• To prepare agendas and make arrangements for committee, board, and other meetings and take minutes.
• To prepare invoices, memos, letters, budgets and other financial statements and relevant documents using MS Office.
• To create, maintain and update an efficient database of internal/external clients and archive all information received by the department, electronically or paper,  for reference and documentation purposes
• To oversee and if required, analyze, sort, prioritize and distribute all incoming correspondences, including faxes, memos, and submissions, to concerned person thereby ensuring a smooth flow of communication.
• To prepare correspondences on behalf of the department for arising external queries and other routine enquiries.
• To handle petty cash for miscellaneous expenses; and place orders for office equipment, stationery items as per department requirements.
• To review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required.
• To coordinate with external parties and other departments, and establish a professional rapport by promptly attending to requests, queries and complaints.
• To provide additional support during special projects and events.

In order to give credible support to the organisation and be successful in this role, the ideal candidate will have the following experience, skills and qualifications:

Qualifications

•  Diploma in a same discipline

Skills and Experience

• Minimum of two years of experience in a similar role
• MS Office (Word, Excel, Power Point, Outlook, Visio, Projects) 

We are committed to the development of our people and aim to retain talent by investing in ongoing training to improve performance and provide career development opportunities.  In addition, we offer competitive base salaries in comparison to the markets in which we operate.  The employment benefits package is reflective of the location, for this position the benefits consists of:

• Accommodation Allowance
• Transport Allowance
• Annual Air Ticket for self and dependents
• International Private Medical Coverage  
• 27 working days annual leave
• Annual Performance Related Bonus 
• End of Service Benefit (Expats) 
• Pension Contribution (UAE nationals)   

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